The QCSO Association announces the following part time, administrative opening: Office & Communications Coordinator

JOB SUMMARY:
The Office & Communications Coordinator is a part time (15-25 hour per week), non-exempt position responsible for office administration, internal communications, and PatronManager database administration. The coordinator serves as the primary liaison to the Board of Trustees and Volunteers for Symphony managing communication of meeting notices, agendas, minutes, and other documents. This position oversees general office operations, supports staff and Volunteers for Symphony leadership with communication and database systems. The Office & Communications Coordinator reports to the Executive Director and works with all administrative staff.

JOB DUTIES & RESPONSIBILITIES:
Board of Trustees

• Coordinate with Executive Director, Board President, and staff to produce agenda and supportive documents for regular meetings of the Full Board of Trustees and the Executive, Governance, and Compensation Committees.
• Select and reserve meeting venues that accommodate catering, piano availability, wifi, and/or AV equipment, as required.
• Attend and record minutes at Full Board, Executive, Governance, and Compensation meetings and maintain official records and supporting documents for audit purposes.
• Follow any quarterly Board of Trustees meeting with appropriate action, e.g., when new trustees are voted onto the Board. This includes edits to the database, documents, website pages, and creating orientation tools.
• Maintain both public and secure website pages that pertain to the full Board of Trustees and committees.

Volunteers for Symphony

• Collaborate with the Volunteers for Symphony President to produce, proof, and deliver all Volunteer communications through MailChimp.
• Coordinate meeting logistics and provide administrative support for volunteer activities as needed.
• Maintain Volunteers for Symphony membership records.

Accounting

• Maintain secure supply of necessary check supplies for all Association accounts.
• Check out blank checks to Accounts Payable as requested and validate appropriate use via Bill Payment List provided by Director of Finance.

PatronManager Database Administration

• Maintain accuracy and integrity of records, including updating contact information, patron status, and duplicate record management.
• Create and modify database fields, screens, objexts, and reports to support data requirements and reporting needs.
• Activate or deactivate staff access and passwords and maintain profile field privileges.
• Create tools and provide instruction to staff and volunteer leadership as needed.
• Troubleshoot problems with database elements and reports.
• Produce lists for concert program books when requested by the Director of Marketing for the Board of Trustees, Board of Directors of the Trust, Honorary Trustees, Staff, and Volunteers for Symphony.

Social Media

• Monitor and moderate @QCSO social media accounts including but not limited to facebook, Instagram, tiktok, and linkedin.
• Working with the Director of Marketing, develop and implement a strategic social media calendar highlighting all QCSO programs and activies and create written copy and audio/visual media for all posts.
• Be present at all QCSO pops concerts and additional events as available for live social media documentation.
• Track, analyze, and report on social media account performance.
• Keep abreast of recent research and best practices on social media marketing.

General

• Maintain signed record of building keys checked out to current employees, Quad City Janitorial Service, and Per Mar Security.
• Maintain access schedules and security permissions for remote office entry system.
• Serve as liaison with IT contractors to maintain smooth and secure operations.
• Work with IT contractors to acquire, assign, and maintain MSOffice365 software accounts and licenses for staff and volunteer leadership.
• Update the QCSO Organizational Details on the League of American Orchestras website at least annually after July full-board meeting.
• Oversee office operations, including building needs, office equipment, and supply inventory.
• Act as primary contact for vendors and contractors in coordination with Executive Director.
• Proofread and edit program materials and documents as requested.
• Assist Executive Director as requested.

QUALIFICATIONS:

• Knowledge and proficiency with CRM database, with PatronManager/Salesforce preferred, and interest in continuing education.
• Proficiency with Microsoft 365 applications, particularly Word, Excel, and Outlook.
• Experience with MailChimp preferred.
• Excellent proofreading and written communication skills, with familiarity with the Chicago Manual of Style preferred.
• Strong interpersonal skills and the ability to maintain strict confidentiality.
• Ability to work independently, manage multiple priorities, and exercise sound judgement.
• Ability to successfully pass background and credit checks.

COMPENSATION:
Compensation for this part time, 15-25 hour per week non-exempt position is competitive and commensurate with experience and includes a retirement savings option.

START DATE:
As soon as possible, position will remain open until filled.

APPLICATION PROCEDURE:
Please send a letter of intent and resume with three references* via email to: Brian Baxter, Executive Director, bbaxter@qcso.org, No phone calls please.
*References will remain strictly confidential and will only be contacted after an applicant has been invited to an in-person interview.

SELECTION PROCESS:
Applications will be paper-screened and those demonstrating superior qualifications will be invited to an in-person interview. QCSO is an Equal Opportunity Employer.

The QCSOA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. The QCSO strives to maintain a workplace that fosters mutual employee respect and promotes harmonious, productive working relationships. QCSO believes that discrimination and harassment in any form constitute misconduct that undermines the integrity of the employment relationship. Therefore, all employment decisions at the QCSOA are based on merit, individual qualifications, and job requirements, without regard to age, color, creed, physical or mental disability (including HIV-positive status), gender identity (including transgender or transsexual status), national origin, pregnancy, race, religion, sex, sexual orientation, or any other characteristics protected under applicable federal, state, or local law. The QCSOA will not tolerate discrimination or harassment based on any of these characteristics.

The Quad City Symphony Youth Ensembles (QCSYE) is seeking enthusiastic and organized candidates to fill the position of QCSYE Rehearsal Assistant.

The Quad City Symphony Youth Ensembles (QCSYE) consists of four school-year orchestras for musicians of all ability levels, ages 7 to 18. The program provides a rigorous and inspiring learning environment founded on musical excellence for string, woodwind, brass, and percussion musicians. Students develop valuable musical, social, and leadership skills which set them up for success in school and beyond. Rehearsals are typically Sunday evenings between 3:00 and 8:15 PM August through May. Financial aid is available so everyone can participate regardless of ability to pay.

JOB SUMMARY: The Quad City Symphony Youth Ensembles Rehearsal Assistant (QCSYE RA) is a part time (7-10 hour/week), non-exempt position responsible for supporting all direct operations of the QCSYE in collaboration with the QCSYE staff. The QCSYE RA plays a key role in ensuring that rehearsals and concerts run smoothly and safely for all participants. This includes logistical support, communication with families and staff, and contributing to a positive and inclusive environment for young musicians. The QCSYE RA reports to the Director of Education and Community Engagement and works closely with the QCSYE Coordinator, QCSYE Music Director, and artistic staff.

JOB DUTIES AND RESPONSIBILITIES:

• Working with the QCSYE Coordinator, see that the educational mission of the organization’s strategic direction is effectively executed through the successful operations of the QCSYE.
• Assist in overseeing all QCSYE rehearsals and concerts in conjunction with relevant staff, including setup, teardown, and procurement of necessary equipment and personnel.
• Engage in effective and professional interpersonal communication with parents and members before, during, and after QCSYE rehearsals and concerts, to ensure members’ needs are met.
• Serve as a conduit of information between the QCSYE administrative staff, conducting staff, parents, and members.
• Cultivate and maintain professional relationships with the local school districts, community colleges, and other educational/civic institutions. Act as a spokesperson for the Association in QCSYE matters.
• Assist with student check-in, and provide general support for students, families, and staff during rehearsal and concert activities.

QUALIFICATIONS:

• This position requires excellent interpersonal skills, the ability to relate to a diverse population, and the ability and willingness to model the mission and high standard of behavior of the QCSO.  Must be able to handle multiple projects with a strong attention to detail.
• Job experience in assisting projects in a music field preferred.
• General knowledge of orchestral instruments and rehearsal procedures is preferred.
• Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
• Ability to work with a diverse group of colleagues, QCSYE students, and parents.
• Must be able to lift 25 pounds on a frequent basis.
• Must be able to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time.
• Ability to use email and basic office tools to communicate with staff and track attendance or logistics.
• This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee.
• Employment is contingent upon passing a complete background check.

COMPENSATION: Compensation for this part time non-exempt position is competitive and commensurate with experience.

START DATE: August 4, 2026

APPLICATION PROCEDURE:
Please send a resume with three references* via email to: Kevin Sells, QCSYE Manager, at ksells@qcso.org. No phone calls please. *References will be contacted only after an applicant has been invited to interview. Please include a Reference’s phone number and email. Do not provide recommendation letters.

SELECTION PROCESS:
Applications will be paper-screened and those exhibiting superior qualifications will be invited to interview.

The QCSOA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. The QCSO strives to maintain a workplace that fosters mutual employee respect and promotes harmonious, productive working relationships. QCSO believes that discrimination and harassment in any form constitute misconduct that undermines the integrity of the employment relationship. Therefore, all employment decisions at the QCSOA are based on merit, individual qualifications, and job requirements, without regard to age, color, creed, physical or mental disability (including HIV-positive status), gender identity (including transgender or transsexual status), national origin, pregnancy, race, religion, sex, sexual orientation, or any other characteristics protected under applicable federal, state, or local law.  The QCSOA will not tolerate discrimination or harassment based on any of these characteristics.

The Quad City Symphony Orchestra is looking to hire experienced music teachers to establish private teaching studios within the Quad Cities in an effort to help us continue to grow our Private Lesson Program (PLP).

Responsibilities:

• Plan and prepare lessons in relation to individual students’ needs
• Teach music theory, aural skills and practical techniques to students as needed to fully participate in lessons and ensembles.
• Provide the Director of Education and Community Engagement with desired teaching days/rates.
• Provide the QCSO Director of Finance with logs of lessons taught according to pay date schedule for the purpose of payroll and invoicing to students.
• Motivate students and encourage progress
• Communicate with Director of Education and Community Engagement.
• Ensure up-to-date knowledge and awareness of honor band and orchestra audition requirements (IMEA, ILMEA, etc.)
• Foster an environment within the teaching studio of constructive feedback and open communication with parents.

Qualifications:

• Bachelor of Music in Performance or Education or required. Masters degree preferred (Performance Diplomas also considered).
• Demonstrable knowledge of music curriculum and the ability to implement it
• Ability to interact collaboratively with students, parents, and administration
• Excellent oral and written skills
• Able to pass a local background check
• Strong organizational skills
• Able to thrive working in a team environment

Compensation

• Instructors will be classified as employees of the Quad City Symphony Orchestra and will be paid on the 15^th of each month via direct deposit.
• Instructors will set their own lesson length/dates/rates.
• The QCSO is solely responsible for collecting lesson fees.

Application Procedure:
Interested parties should submit a resume and a cover letter that describes your teaching philosophy to Chelsea Sammons at csammons@qcso.org. No phone calls, please. Review of applications will begin immediately, and applications will be reviewed until needs are met. Questions about the position can be directed to Chelsea Sammons at csammons@qcso.org, and interested candidates are encouraged to apply early.

The Quad City Symphony Orchestra is looking to hire experienced music teachers to establish private teaching studios within the Quad Cities in an effort to help us continue to grow our Private Lesson Program (PLP).

Responsibilities:

• Plan and prepare lessons in relation to individual students’ needs
• Teach music theory, aural skills and practical techniques to students as needed to fully participate in lessons and ensembles.
• Provide the Director of Education and Community Engagement with desired teaching days/rates.
• Provide the QCSO Director of Finance with logs of lessons taught according to pay date schedule for the purpose of payroll and invoicing to students.
• Motivate students and encourage progress
• Communicate with Director of Education and Community Engagement.
• Ensure up-to-date knowledge and awareness of honor band and orchestra audition requirements (IMEA, ILMEA, etc.)
• Foster an environment within the teaching studio of constructive feedback and open communication with parents.

Qualifications:

• Bachelor of Music in Performance or Education or required. Masters degree preferred (Performance Diplomas also considered).
• Demonstrable knowledge of music curriculum and the ability to implement it
• Ability to interact collaboratively with students, parents, and administration
• Excellent oral and written skills
• Able to pass a local background check
• Strong organizational skills
• Able to thrive working in a team environment

Compensation

• Instructors will be classified as employees of the Quad City Symphony Orchestra and will be paid on the 15^th of each month via direct deposit.
• Instructors will set their own lesson length/dates/rates.
• The QCSO is solely responsible for collecting lesson fees.

Application Procedure:
Interested parties should submit a resume and a cover letter that describes your teaching philosophy to Chelsea Sammons at csammons@qcso.org. No phone calls, please. Review of applications will begin immediately, and applications will be reviewed until needs are met. Questions about the position can be directed to Chelsea Sammons at csammons@qcso.org, and interested candidates are encouraged to apply early.