Work at the QCSO

Orchestra Librarian

The QCSO Association announces the following part time, administrative opening:

ORCHESTRA LIBRARIAN

JOB SUMMARY:

The Orchestra Librarian is a part time, 20 hour per week position responsible for providing and organizing all of the sheet music needed for the performances and rehearsals of the Quad City Symphony Orchestra and all of the Quad City Symphony Youth Ensembles.  S/he maintains the QCSO orchestra library of parts and scores.

The Orchestra Librarian will work directly with the QCSO Music Director, the QCSYE General Manager, the QCSYE Music Director and QCSYE Artistic Staff, and reports to the Orchestra Personnel Manager.  S/he supervises the Assistant Orchestra Librarian (staff) and the Music Copyist (contractor).

JOB DUTIES AND RESPONSIBILITIES:

Music Procurement

  • Arrange for the purchase or rental of all materials to meet program needs for the QCSO and QCSYE.
  • Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records.
  • Check all incoming and outgoing performance materials for condition and completeness.
  • Ensure prompt return of rented or borrowed materials and adherence to copyright laws.

Music Preparation

  • Oversee all aspects of music preparation, including but not limited to editing, proofreading, distribution, and marking string parts.
  • Work with conductors and soloists to prepare music according to their specific requirements.
  • Review all music to determine if orchestra parts meet acceptable standards: legible parts, adequate rehearsal letters, numbers, and measure numbers. Take the necessary steps to correct problems that potentially could disrupt rehearsals.
  • Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other designated string principals for bowing and pre-rehearsal practice.
  • Ensure that bowings, rehearsal letters/numbers, and measure numbers are compatible between the conductor's score and the players' parts.
  • Assemble and arrange music in orchestra folders.
  • Ensure timely distribution of music to appropriate musicians.
  • Oversee Assistant Orchestra Librarian in the music preparation process and oversee Music Copyist in the music preparation process.

Concert/Rehearsal Duties

  • For assigned rehearsals and concerts, arrive one hour early to execute any changes in bowing, stage set-up, etc. Ensure that all musicians have music and, if not, provide alternative. Set conductor's scores and batons; collect and store all music at conclusion of service.
  • Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs related to printed music.
  • Follow up at every rehearsal with the conductor and string principals for possible bowing changes, mistakes to be corrected in the parts, bad page turns, etc.

Orchestra Library Maintenance

  • Maintain the orchestra's collection of scores and parts; repair and maintain music and folders.
  • Catalog and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.
  • Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.
  • Maintain a current file of publisher catalogues, research availability and cost of music to be ordered.
  • Report music lost or damaged.
  • Assist artistic staff in obtaining needed scores and preparing music to be performed.
  • Keep abreast of recent research on music librarianship; maintain a collection of current resource materials.
  • Maintain digital archive of PDF music library.

Administrative

  • Provide program listings, instrumentation requirements, and other information to staff on request; proofread program book.
  • Prepare annual library budget.
  • Review and process all payments for music and supplies.
  • Report to all appropriate performance licensing organizations (ASCAP, BMI, SESAC, etc) all music performed on all concert series; pay annual fees as required.
  • During budgeting process, provide projected expense figures for planned repertoire.
  • Responsible for copier/scanner updates and repairs.

QUALIFICATIONS:

  • This position requires excellent interpersonal skills, the ability to relate to a diverse population, and the ability and willingness to model the mission and high standard of behavior of QCSO.  Must be able to handle multiple projects with a strong attention to detail. 
  • Bachelor’s Degree in Music.
  • 3 years of job experience in supervising projects in a music field preferred.
  • Excellent computer skills and ability to learn new technology.
  • Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy.
  • Ability to work with a diverse group of colleagues and QCSO musicians.
  • Must be able to lift 25 pounds on a frequent basis.  Also required is the ability to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time.  Must possess finger and hand dexterity for using small tools and equipment.
  • Must be able to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time. 
  • This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee. 
  • Employment is contingent with passing a complete background check.

COMPENSATION: Compensation for this part time, 20 hour per week position is competitive and commensurate with experience.

START DATE: July 1, 2018

APPLICATION PROCEDURE:

CLICK HERE FOR DOWNLOADABLE JOB DESCRIPTION

Please send a letter of intent and resume with three references* via email to:

Marc Zyla, Director of Education & Community Engagement, mzyla@qcso.org

No phone calls please.

*References will be contacted only after an applicant has been invited to an in-person interview.

 

SELECTION PROCESS:

Applications will be paper-screened and those exhibiting superior qualifications will be invited to an in-person interview. QCSO is an Equal Opportunity Employer.